Andwa Consulting Technical Guide to Web Site Options

Introduction

This document outlines the Options available on the Andwa Consulting club web site. It is for webmaster use to switch features on and off, and set the values of variable information.

For options that are NOT “Required”, set up this option ONLY if you wish to over ride the default. Setting up unnecessary options could impact the performance of the web site so use the default when possible and enter values here only if required.

Contents

Switch Options 1

Textual Options 2

Expected Roles - Required E-Mail Addresses

Expected Roles – Supporting Info 2

Web Site Formatting, Colours and Defaults 4

Web Site Proper Functioning 4

Club-Specific Information 5

Custom/Club-Defined Links 6

Arrays 7

Verbiage 8

Switch Options

These options are T/F and define what features are enabled or disabled on the web site.

Code Variable	Option Name	Description	Default Value
AdultOnly	AdultOnly	Is the organization available to adults only and therefore not include verbiage about including children?	False
AllowDogs	AllowDogs	Does your organization ever allow dogs on your events and do you want to include this in the event sign-up information?	False
ShareAttndLists	ShareAttndLists	Do you want to share the RSVP/attendee list and waiting list with members?	True
KeywordCulture	KeywordCulture	Assuming the organization is using the standard Andwa design/layout, would they prefer to include a “Music Feature” on the top-right corner above their calendar rather than a slide show of recent photos?	False
FrenchContent	FrenchContent	Does the organization want a french contact listed (and, optionally, a french “welcome” page and)?	True
IndoorOutdoorFilter	IndoorOutdoorFilter	Provide an indoor/outdoor event filter on the calendar?	False
JenniferCount	JenniferCount	Provide a Jennifer count on the Stats page?	False
NavNewsletters	NavNewsletters	Does the organization post PDF newsletters on their web site that they wish to provide links to?	False
NavGPSTracks	NavGPSTracks	Does the organization post GPS tracks on their web site that they wish to provide links to?	False
TreasurerFeature	TreasurerFeature	Does the organization use the Treasurer functionality?	True
NavTreasurerRpt	NavTreasurerRpt	Provide Treasurer Report for active members to view?	False
NavWaivers	NavWaivers	Does the organization use waivers?	True
ClearWaiversAnn	ClearWaiversAnn	Clear recorded waivers annually? Selecting this option will result in all of your recorded waivers being cleared/blanked on January 1^st every year. Use it if your organization makes members fill out waivers annually.	False
EventWaivers	EventWaivers	Does the organization use event waivers (sign-in sheets) to supplement annual waivers?	False
OnlineEventWaiver	OnlineEventWaiver	Does the organization require online acceptance of their waiver each time someone registers for an event?	False
AvalancheEventWaiver	AvalancheEventWaiver	Does the organization use avalanche event waivers (sign-in sheets)?	False
NotifyShortNoticeOnly	NotifShortOnly	Should e-mail event notifications be available only if an event being posted is short-notice (ie. <7 days in the future) or is a pre-payment required event.	False
ServerOneDayAhead	ServerOneDayAhead	True/False – indicates whether the time-sensitive information of the organization is a day ahead of where the server resides. Used for sending birthday cards, and other time-sensitive things that can be out-of-whack due to where the server is.	False
SocialHour	SocialHour	Provide special notification e-mail processing for events set up with “Social Hour” as their Type?	False
VoluntaryDonations	VoluntaryDonations	Does the organization use a “voluntary donation” model?	True
VolunteerStarChoices	VolunteerStarChoices	Allow volunteers to swap their “star” icon for an icon of their choice?	False
AllowAgents	AllowAgents	Allow members to define “agents” – other members who can sign them up for events.	False
AllowGuests	AllowGuests	Does the organization allow guests (or is it members’ only)?	True
MemberFees	MemberFees	Does your organization collect yearly membership fees?	False
RtContent1Newest	RtContent1Newest	Display newest events on the right side of the homepage?	True
RtContent2Cutoff	RtContent2Cutoff	Display upcoming event payment cut-offs on the right side of the homepage?	True
RtContent3Classified	RtContent3Classified	Display member classified ads on the right side of the homepage?	False
OnlineSignup	OnlineSignup	Does the organization allow people to sign up online through the web site?	True
AndwaStore	AndwaStore	Does the organization use the built-in store?	False
NextOrder	AndwaStore	Input the next order date into the first text field of the AndwaStore option.
DisplayMemberAges	DisplayMemberAges	Should member ages be displayed on sign-up lists?	True
DisplayMemberNums	DisplayMemberNums	Do you want to display member numbers on the member info page? If this information is meaningful or interesting (ie. what number are you on the web site), then go with yes. If, on the other hand, your organization assigns its OWN member numbers, thus rendering this information confusing, then go with no.	True
AllowAgeOpt	AllowAgeOpt	If “YES” to DisplayMemberAges, should individual members be able to choose whether or not to show their age?	False
DifficultyRatings	DifficultyRatings	Do you use a “Difficulty Ratings” on your web site?	True
AnniversaryEMails	AnniversaryEMails	Would you like the web site to send anniversary e-mails to your active/participating members?	True
BirthdayEMails	BirthdayEMails	Would you like the web site to send birthday card e-mails to your active/participating members?	True

Textual Options

These options contain variable information that may change on a site-by-site basis.

Expected Roles – Required E-Mail Addresses

The web site sends out e-mails automatically to people filling certain roles in the club. There are a few different options for setting up the required e-mail addresses:

Use the standardized e-mail addresses as required for the roles listed below. This is the default – if no over-riding values are defined (ie. per options 2 or 3) then the default standard e-mail addresses will be assumed by the web site (whether they exist or not).

Use the standardized e-mail addresses, but re-define the name(s) of ones that can be redefined. To redefine an address that has a “CodeVar” listed, simply set up a web site option of that name and put in the redefined name. For example, if you want to re-define “Boss@” as “Volunteers@”, enter “Volunteers” in an Option called BossEMail. NOTE that this option is retired, but kept in the code to support web sites already using it. If you wish to redefine any e-mail addresses, please use option 3 – define specific address.

Define specific addresses for each role, for example, if the club is NOT using standardized e-mail addresses. To completely redefine an address (ie. when the standard ones just won’t work), enter the desired COMPLETE e-mail address in a web site option of that name. For example, if you want to re-define “Content@” as “Editor@

Role Name	Description	Standard Address	CodeVar to Redefine? RETIRED	CodeVar to Specify?
Awards	Person who receives e-mails when someone nominates a photo or person for an award	Awards		AwardsRedef
Boss	Receives e-mails from persons interested in coordinating events. Receives e-mails automatically when new events are posted, or when events are cancelled. Receives copies of “waiver not recorded” messages.	Boss	BossEMail	BossRedef
Content	Person who receives e-mails regarding errors found in club content. Receives a message automatically when a member uses the “Calendar Posting” page	Content		ContentRedef
Info	Person who receives e-mails from the Contact Us form. The automated “first event” e-mails to members goes out from this address.	Info		InfoRedef
Legal	Receives e-mails from someone clicking on the e-mail link from the Legal Notices page. should be the person in charge of collecting/filing waivers. Receives copies of “waiver not recorded” messages. Receives the monthly automated “waiver check” e-mail.	Legal		LegalRedef
Partners	Receives e-mails from persons interested in getting a banner ad on the site. No e-mails sent automatically to or from this address so it does not HAVE to exist.	Partners		PartnersRedef
Photos	The person/s who should get photos forwarded to them for posting. No e-mails are sent automatically to or from this address so it does not HAVE to exist.	Photos		PhotosRedef
Store	The person/s who administers the online store	Store		StoreRedef
President	The head of the organization (president, GM, whatever).	Pres	PresEMail	PresRedef
Safety	The safety officer. Receives a message automatically when a new event is posted. Also receives copies of missing waiver e-mails.	Safety		SafetyRedef
Treasurer	The person responsible for receiving and recording payments.	Treasurer		TreasRedef
Vice President	The second-in-charge of the organization (vice president, assistant manager, whatever).	VP	VPEMail	VPRedef
Webbot	An automated account that many of the automated e-mails originate from. It can/should be set up as an "Autoresponder" going to the same account as the webmaster, with the following automatic response: <BR>You have e-mailed the webbot. This account is not monitored. To get your issue addressed: <BR>1) If you are requesting removal from one of our mailing lists, please log on to the web site, and update your Preferences under "My Account" <BR>2) If you are trying to contact us regarding a club event, please contact the event coordinator(s) directly (their contact information is available on the web when you're logged in) <BR>3) Any other issues, please e-mail pres@organization.com <BR>Thank you and sorry for the inconvenience. <BR>Organization Name	Webbot		WebbotRedef
Webmaster	The person who receives notifications of errors occurring on the web site. Also receives a confirmation each morning that the nightly batch jobs have completed successfully.	Webmaster		WebRedef
Double Monitor	The person who receives cc’s of double-booking warnings to members	Doubles		DoubleRedef

Expected Roles – Supporting Info

The web site expects certain roles to exist – the people in these roles may receive e-mails automatically sent by the web site, their name/e-mail address may be displayed, and so on. If your club is not using a certain feature (ie. French Content) then the French Liaison information will be inapplicable, however, to be on the safe side, we recommend putting something in for all the options. If you don’t have a person in a specific role, just enter your president/head’s username and name.

All of these options use only the first text box in the option. In the cases where there’s more than one username and person name associated with a specific role, all applicable values must go into the first field:

Usernames separated by commas

Names separated however you want for display/clarification. We recommend using a slash

Code Variable	Option Name	Description	Default Value	Reqd?	Example
COMMOFFICERNAME	CommunicationsName	The name to display for the Communications Officer (or in charge of answering the inquiries from the Contact Us form)		YES
COMMOFFICER	CommunicationsU	The username of the Communications Officer (or in charge of answering the inquiries from the Contact Us form)		YES	usrname
CONTENTMGRNAME	ContentMgrName	The name to display for the Content Manager, responsible for answering e-mails sent to content@		YES
CONTENTMGR	ContentMgrU	The username of the Content Manager, responsible for answering e-mails sent to content@		YES	usrname
COORDTITLE	CoordTitle	The title used for people who post/conduct events	Event Coordinator		Event Facilitator
COMMTITLE	CommTitle	The title used for the person who receives the Contact Us e-mails, and is otherwise in charge of communications	Communications Manager		Member Services
FRENCHLIASONNAME	FrenchLiaisonName	The name to display for the person(s) in charge of responding to francais@ inquiries		YES
FRENCHLIASON	FrenchLiaisonU	The username of the person(s) in charge of responding to francais@ inquiries If the organization doesn’t use the French content feature, just use the president’s username		YES
MUSICFEATURENAME	MUSICFEATURENAME	The name to display for the person(s) responsible for writing feature artist content.
PARTNERDATAMGRNAME	PartnerDataName	The name to display for the person(s) responsible for responding to partners@ inquiries, and setting up banner ads on the web site		YES
PARTNERDATAMGR	PartnerDataU	The username of the person(s) responsible for responding to partners@ inquiries, and setting up banner ads on the web site		YES
PHOTOHISTORIANNAME	PhotoHistName	The name to display for the person(s) in charge of responding to photos@ inquiries and posting trip photos to albums		YES
PHOTOHISTORIAN	PhotoHistorianU	The username of the person(s) in charge of responding to photos@ inquiries and posting trip photos to albums If the organization doesn’t do online photos, just use the president’s username		YES	usrname
PRESIDENTNAME	PresidentName	The name to display for the president or person in charge of the organization		YES	Bob S
PRESIDENT	PresidentU	The username of the person who is the head of the organization		YES	usrname
PRESIDENTTITLE	PresidentTitle	The title for the person in charge of the organization	President
SAFETYOFFICERNAME	SafetyName	The name to display for the person(s) in charge of responding to safety@ inquiries		YES
SAFETYOFFICER	SafetyU	The username of the person(s) in charge of responding to safety@ inquiries If the organization doesn’t use the ‘safety’ functionality, just use the president’s username		YES	usrname
TRAININGCOORDNAME	TrainingCoordName	The name to display for the person(s) in charge of responding to training@ inquiries		YES
TRAININGCOORD	TrainingCoordU	The username of the person(s) in charge of responding to training@ inquiries
TREASURERNAME	TreasurerName	The name to display for the treasurer(s).		YES
TREASURER	TreasurerU	The username(s) of the treasurer(s). If the organization doesn’t use the Treasurer functionality, just use the president’s username		YES	usrname
VICEPRES	VicePresidentU	The username of the person(s) who are the second-in-charge of the organization		YES	usrname1,usrname2
VICEPRESNAME	VicePresName	The name(s) to display for the VP or person second in charge of the organization		YES	Bob/Mary
VICEPRESTITLE	VicePresTitle	The title for the person second-in-charge of the organization	Vice President
VOLUNTEERBOSSNAME	VolunteerBossName	The name to display for the person(s) in charge of answering boss@ inquiries, and recruiting and training new event coordinators		YES
VOLUNTEERBOSS	VolunteerBossU	The username of the person(s) in charge of answering boss@ inquiries, and recruiting and training new event coordinators		YES
WAIVERSNAME	WaiversName	The name to display for the person in charge of filing waivers		YES
WAIVERS	WaiversU	The username of the person(s) in charge of filing waivers If the organization doesn’t do online waiver records, just use the president’s username		YES	usrname
WEBMASTERNAME	WebmasterName	The name to display for the ASP Developer and Webmaster		YES
WEBMASTER	WebmasterU	The username(s) of the ASP Developer and Webmaster		YES	usrname1,usrname2

Web Site Formatting, Colours and Defaults

There are some items related to how the web site look which can be controlled by setting some simple option values. For example, the colours used throughout the site, particularly on the calendar/home page.

All of these options use only the first text box in the option. You may store a reference value in the second text box – it will not affect web site function.

Code Variable	Option Name	Description	Default Value	Reqd?	Example
strColourD	CalendarD	The colour for the Difficulty Rating numbers on the calendar	#996600
strColourL	CalendarL	The colour for the “You are Coordinating” L on the calendar.	#9933FF
strColourMem	CalendarMem	The colour for member calendar postings on the calendar	Blue
strColourNumbers	CalendarNum	The colour for the event numbers (max, registered, wait listed) on the calendar.	#996600
strColourR	CalendarR	The colour for the “You are Registered” R on the calendar.	Red
strColourW	CalendarW	The colour for the “You are Waitlisted” W on the calendar.	Blue
HomepageDflt	HomepageDflt	Should the web site home page default to a “List” of events, or a visual “Calendar” of events	Calendar
strColourAddl	MultiDateColor	The colour for additional dates on the calendar for multi-date events	#666699
NavLinkName	NavLinkName	The word/name for the Links link on the left navigation	Links
gblPALECOLOR	PaleColor	The colour of “not today” dates on the calendar, plus used in alternating row colours on some reports.		YES	#E5E5E5
strColourPd	PaymentDateColor	The colour for the payment cut-off date on the calendar for pre-paid events	#37C537
gblPROMINENTCOLOR	ProminentColor	The colour of the left nav and “today” on the calendar.		YES	#FF9900
gblWARNINGCOLOR	WarningColor	The colour used by the “Warning” Class in the style sheets – or at least, it should be.		YES	#C00000

Web Site Proper Functioning

There are a few options which are involved with managing the proper functioning of the web site. These are generally club-specific and are therefore set up as options.

All of these options use only the first text box in the option. You may store a reference value in the second text box – it will not affect web site function.

Code Variable	Option Name	Description	Default Value	Reqd?	Example
ClubDomain	ClubDomain	The domain (minus the www) of the organization, used in creating the club’s standard/required e-mail addresses		YES	Calgaryoutdoorclub.com
ClubURL	ClubURL	The domain (entire) of the organization, used in creating links to other pages within the site. Do NOT include the http://		YES	www.calgaryoutdoorclub.com
GMTAdjustment	GMTAdjustment	The number of hours we are off from GMT, used in the “download event to Outlook Calendar” feature		YES	7
gblIMAGES	ImageFolder	Folder which contains the images used by the web site	image/
gblINCLUDES	IncludesFolder	Folder which contains the include files used by the web site	includes/

Club-Specific Information

There are some pieces of information that are used throughout the site for display in verbiage, etc. For example, the name of the club, the abbreviation, the date it was created, and so on.

All of these options use only the first text box in the option. You may store a reference value in the second text box – it will not affect web site function.

Code Variable	Option Name	Description	Default Value	Reqd?	Example
ClubAbbrev	ClubAbbrev	The abbreviation for the organization used in some content/verbiage		YES	AOC
ClubCity	ClubCity	The city that the organization exists in/serves		YES	Calgary
ClubEstablished	ClubEstablished	The date that the organization was established. Used on the Stats page.		YES	April, 2001
ClubName	ClubName	The name of the organization used in some content/verbiage		YES	Edmonton Outdoor Club
ClubProv	ClubProv	The province/state that the organization exists in/serves		YES	AB
FirstEventHeld	FirstEventHeld	The date that the first event was held by the organization. Used on the Stats page.		YES	May 15, 2001
KmMile	KmMile	List distances in kilometers or miles	Km		Mile(s)
ProvState	ProvState	Province or State?	Prov		State
PAYPALCODE	PayPalCode	The encoded version of the e- mail address for PayPal transactions		YES	treasurer%40atlantaoutdoorclub.com
PAYPALLITERAL	PayPalLiteral	The e-mail address for PayPal transactions		YES	treasurer@atlantaoutdoorclub.com
CURRENCYCODE	CurrencyCode	The currency code to send to PayPal when we send the user through to make a payment on an event.	CAD		USD
VEHICLEGASDIV	PerKmGasDiv	The current gas price is divided by a number to come up with the per kilometer amount allocated for gas. This is the dividing number.		YES	0.09
VEHICLEMAINT	PerKmMaint	The amount of the total carpool per km amount which is allocated for maintenance		YES	0.08
VEHICLEPERKM	PerKmTotal	The total amount used per kilometer in calculating carpool costs		YES	0.18
TreasurerCity	TreasurerCity	The city for payments to be mailed to the organization		YES	Calgary, AB
TreasurerPostal	TreasurerPostal	The postal/zip code for payments to be mailed to the organization		YES	T4N 5W2
TreasurerSt	TreasurerSt	The street address for payments to be mailed to the organization		YES	1 First St.
AlbumEx	AlbumEx	A sample photo album URL for the organization	www.fotki.com		Calgaryoutdoorclub.fotki.com/2007/01/3420/
CalendarNote	CalendarNote	A note to provide members with some guidelines for appropriate entries for member Calendar postings.
ClassifiedNote	ClassifiedNote	A note to provide members with some guidelines for appropriate entries for member Classified ad postings.

Standard Static Content Pages

The web site includes several “standard” static content pages which can be included if/when content is provided by the client. All of these options default to FALSE – they are only included if/when content is provided.

Code Variable	Option Name	Description	Filename/Location
Nav1French	Nav1French	French welcome/info page.  Typically appears at the top of the left nav.	bienvenue.asp
Nav2Legal	Nav2Legal	Legal Notices.   Typically appears in the footer of each page.	legal.asp
Nav3Links	Nav3Links	Links - page of links to other web sites.  Typically appears under "Other" on the left nav.	links.asp
Nav4FAQ	Nav4FAQ	Frequently Asked Questions.  Typically appears under "About Us" on the left nav.	/aboutus/faq.asp
Nav5Help	Nav5Help	How You Can Help. Typically appears under "About Us" on the left nav.	/aboutus/help.asp
Nav6GenInfo	Nav6GenInfo	General Information about your organization.  Typically appears under "About Us" on the left nav.	/aboutus/index.asp
Nav7Etiq	Nav7Etiq	Etiquette Guidelines. Typlically appears under “Events” on the left nav.	/events/checklists/etiquette.asp
DifficultyLink	DifficultyLink	Difficulty Ratings: Descriptions of event difficulty ratings. Typically appears under "Events" on the left nav.	/events/difficultyratings.asp
Nav8NewVol	Nav8NewVol	New Coordinator Information:  instructions for getting started coordinating events.  Typically appears under "Coordinate, Upcoming Events" on the left nav.	/events/leaderchecklist.asp
Nav9Payment	Nav9Payment	Payment Info: how to make payments for paid events.  Typically appears under "Events" on the left nav.	/events/payments.asp
ChecklistLink	ChecklistLink	Checklists: checklists for what to bring on events.  Note that you can use index.asp as an index for various checklists - the files go in the /checklists/ folder.	/events/checklists/index.asp
Nav10MemInfo	Nav10MemInfo	General Membership Info.  Typically appears under "Membership" on the left nav	/member/index.asp
Nav11Rules	Nav11Rules	Rules.  Typically appears under "Membership" on the left nav.	/member/ruleswaiver.asp
Nav12Waiver	Nav12Waiver	Waiver: Typically appears under "Membership" on the left nav. Can be included even if the organization doesn’t use the waiver tracking functionality.	/member/waiver.asp
Nav13Proc1	Nav13Proc1	Process: Add New Volunteer. Typically appears under "Processes" in the bottom volunteer area of the left nav.	/member/portal/officer_process_addofficer.asp
Nav14Proc2	Nav14Proc2	Process: Treasurer.  Typically appears under "Processes" in the bottom volunteer area of the left nav.	/member/portal/office_process_treasurer.asp
Nav15Proc3	Nav15Proc3	Process: Waiver Management.  Typically appears under "Processes" in the bottom volunteer area of the left nav.	/member/portal/officer_process_waivers.asp
Nav16Proc4	Nav16Proc4	Process: Event Coordination.  The policies and procedures of your organization regarding event coordination - supplements the Web Site User Guide which only covers the "how to" aspects of the web site. Typically appears under "Processes" in the bottom volunteer area of the left nav.	/member/portal/manual/*.asp

Custom/Club-Defined Links

A club may define several of its own links to display on the web site. Some of these options use just one field to display the whole link – URL and description in one text field, but most of them use the first part of the option for the description and the second part for the URL. For these options, the single Option Name is listed and BOTH of the associated code variables are listed.

Most of these links are items that would go onto the left nav, but there are a few that are placed elsewhere on the web site, for example, a web ring link under the calendar, links in the footer, and so on.

Code Variable	Option Name	Description	Example
AboutLink1..3 AboutLink1URL1..3	AboutLink1..3	Club-defined links to go under About Us section
BottomLink1..2	BottomLink1..2	Club-defined links to go in the footer section of every web page	The AOC is not owned or operated by any company. We survive off the support of <A HREF=/aboutus/help.asp>volunteers, sponsors and donations</A>
EventLink1..3 EventLink1URL1..3	EventLink1..3	Club-defined links to go under the Events section in the PUBLIC area of the web site
FeatureLink1..3 FeatureLink1URL1..3	FeatureLink1..3	Club-defined links to go under the optional Features section in the PUBLIC area of the web site
MemberLink1..3 MemberLink1URL1..3	MemberLink1..3	Club-defined links to go under the Membership section in the PUBLIC area of the web site
OtherLink1..10 OtherLink1URL1..10	OtherLink1..10	Club-defined links to go under the Other section	Andwa Consulting http://www.andwa.com
RsrcLink1..3 RsrcLink1URL1..3	RsrcLink1..3	Club-defined links to go under Member Resources section	Our Store http://www.ourstore.com
SpecialLink1	SpecialLink1	Link HTML for a Special Sponsor link to go at the bottom of the left nav	<a href=http://www.calgarysbestpubs.com/Kilkenny/kenny.htm target=_blank><img src=http://www.calgaryoutdoorclub.com/image/the_kenny.jpeg></a><BR><B>Visit the Kilkenny Irish Pub (our unofficial clubhouse)!</B>
SpecialLink2 SpecialLink2Part2	SpecialLink2	Link HTML for a graphical link to go under the slide show	<a href=http://www.srh.noaa.gov/forecast/MapClick.php?CityName=Atlanta&state=GA&site=ffc target=_blank><img src=http://banners.wunderground.com/banner/gizmotimetemp_both/language/www/US/GA/Atlanta.gif height=41 width=127></a> <font size=1>Click for <a href=http://www.srh.noaa.gov/forecast/MapClick.php?CityName=Atlanta&state=GA&site=ffc target=_blank>details</a></font>
SpecialLink3	SpecialLink3	Link HTML for a Customer-defined link to go under the calendar on the home page
VolLink1..3 VolLinkURL1..3	VolLink1..3	Club-defined links to go at the very top of the Volunteer section	Forum http://coc.rezgeek.com
VolRptsLink1..3 VolRptsLinkURL1..3	VolRptsLink1..3	Club-defined links to go in the “Member Reports” section of the bottom Volunteer area
VolProcLink1..5 VolProcLinkURL1..5	VolProclLink1..5	Club-defined links to go in the “Processes” section of the bottom Volunteer area	Feature Artist http://www.calgarycultureclub.com/member/portal/officer_process_artistfeature.asp
WebringLink	WebringLink	Link to a webring account to go under the calendar on the homepage	http://ss.webring.com/navbar?f=j;y=kewlkat70;u=defurl

Arrays

Some options within the control of each specific club are multi-part which are implemented as Arrays on the web site. These arrays to date have NOT been implemented as database-driven options. At this time they are stored as array variables in the sitevarsandconstants.inc file which is kept in the /includes/sitecontent folder of the specific club.

Code Variable	Description	Reqd?	Example
gblStateType	The states/provinces that your organization exists in and any surrounding areas that you may have members in	YES	Array("Alberta","BC","Saskatchewan","Other")
gblWhosWelcome	The age options for who is invited to attend an event. The supported values are: 0: All Ages Welcome 1: Adults plus Carried Infants 13: 13+ Only 18: 18+ Only 21: 21+ Only	YES	Array(0,1,13,18)
gblEventType	The types of events that your organization provides	YES	Array("","Adventure","Backcountry Ski", "Bike","Climb","Downhill Ski","Hike","Horse","Learn","Meeting","Overnight","Scramble","Skate","Snow Shoe","Social","Sport","Urban Hike","Volunteer","Water","X-C Ski")
gblIndoor	If your organization has an indoor/outdoor filter on the homepage, we have to identify which event types are considered “Indoor”		"'Learn','Meeting','Social'"
gblOutdoor	If your organization has an indoor/outdoor filter on the homepage, we have to identify which event types are considered “Outdoor”		"'Adventure','Backcountry Ski', 'Bike','Climb','Downhill Ski','Hike','Horse','Overnight','Scramble','Skate','Snow Shoe','Sport','Urban Hike','Volunteer','Water','X-C Ski'"
gblDontCount	Members gain access to additional functionality after attending 2+ events with your organization. If you wish to define some event types (for example, socials) that don’t “count” for credit towards the 2+ events, define it here.	YES	“Social”
gblTopicType	What topics can a user select from when using the “Contact Us” form	YES	Array("","General Inquiry","Event Request","Membership","Member Area Login","Partnership","Volunteer","Officer Position","Donation","Addition to Links Page","Other")
gblResponseType	The user may select what kind of response they wish to receive	YES	Array("E-mail","Phone")
gblChatType	The user may input some chat accounts in their member information	YES	Array("","AIM/AOL","ICQ","MSN","Yahoo!")
gblPhoneType	The user may input some phone numbers in their member information and flag what “type” each number is	YES	Array("Home","Mobile","Work")
gblDifficulty	Describes the Difficulty Ratings used by the organization	YES	Array("","Easy","Easy to Moderate", "Moderate", "Moderate to Difficult", "Difficult", "Advanced")
gblDifficultyID	The ID of the associated Difficulty Ratings, stored in the database	YES	Array("","10","20", "30", "40", "50", "60")

Verbiage

The intention is to move all textual content and verbiage out to a club-controlled area, either the database or perhaps include files. At this time, however, most of the verbiage/text is still embedded within the web site code itself with a couple of exceptions, which are stored as variables in the sitevarsandconstants.inc file which is kept in the /includes/sitecontent folder of the specific club.

JO – CAN YOU UPDATE THIS SECTION??

Code Variable	Description	Reqd?	Example
CarpoolExplanation	The description of how carpool works in your organization. Displayed on the event details page after the generic carpool calculation note.	YES	Alternately your carpool driver may choose to split the maintenance cost plus the actual gas cost among all in the vehicle. Your carpool driver will confirm exactly how much money they require to cover costs. Please split the actual cost among all people in the vehicle.
SocialHourTemplate	The e-mail template used for generating a Social Hour reminder e-mail IF your organization uses the special Social Hour functionality. This functionality was implemented for the Atlanta Outdoor Club and is not expected to be applicable to any other organization. Just leave this variable blank (ie. Set it to an empty string) if it does not apply to your organization.	YES	The next AOC Social Hour has been posted to our calendar. RSVP at the link below. Hope to see you there!
GenerateSampleReminder (Function)	A function which generates the sample event reminder for your web site.	YES	See a code example
GenerateSampleFollowUp (Function)	A function which generates the sample post-event follow-up e-mail for your web site.	YES	See a code example