Remove a Volunteer from a Role

When a volunteer steps down from their officer or administrator position, you will have to make sure to change their volunteer info, remove their security privileges, and remove them from any standard e-mail addresses.

1. Update the volunteer info on the web site

   1. Log in to the web site
       

   2. In the left nav click "Volunteer Admin" under "Officer/Administration"
       

   3. Find the person's name and click their Username
       

   4. If they are completely leaving the volunteer team, click "No" for Volunteer and click "Submit" to save
       

   5. If they are staying on the volunteer team as an officer or administrator, update their Officer # if/as required to re-sort them on the volunteers page. If they are staying on as an event coordinator only, change their Officer # to 0
       

   6. Update their Title - Remove the job(s) they're no longer doing
       

   7. Update their Bio if required
       

   8. Remove any security privileges that they should no longer have (uncheck boxes)
       

   9. Click "Submit" to save
       

2. Remove any applicable security privileges

   1. Check the Webmaster section for the web site "Options" applicable to their past role. For example, for your Communications Officer, you must update the CommunicationsName option. For your President (or whatever you call your head honcho), you must update the PresidentName option
       

   2. Click "Web Site Options" under "Webmaster" on your left nav. If you haven't got this option you will need help from the president or webmaster to do this step
       

   3. Find the appropriate options in the options list and edit them. If they were the only person performing this position, put in the president's username to replace them until an appropriate replacement is identified. Otherwise, if they were sharing the position, remove only their username, or if their replacement has been identified, replace their username with the replacement's. Do the same with the "Name" option
       

3. Remove them from any required standard e-mail addresses

   1. Check the Webmaster section for any standard e-mail addresses applicable to their role
       

   2. Log on to the web hosting server
       

   3. Using the functionality of your web hosting server, update the appropriate e-mail addresses (remove this person, and if applicable, add whoever will be stepping in to perform this job)

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