Andwa Consulting's Online Event Calendar User Guide

General Info
Introduction
Web Site Features and Quirks
Overnight/Automatic Processing

Event Coordination
Master Event Lists
Setting up New Events
Modifying Existing Event
Cancelling An Event
Managing Upcoming Events
Completing Your Event

Officer/Admin Features
Treasurer
Waiver Management
Member Notations
Membership Renewals
Volunteer Admin
Send Newsletter
Upload PDF Newsletter
Member Postings
Partners/Sponsors/Banner Ads
Webmaster
Slide Show
Award Management
Manage Wait Lists
Manage Member Accounts

Award Management

Your organization may choose to have an event where awards are handed out (ie. for best photos, special recognition awards, etc). This section describes how to define awards ceremonies, award categories, and manage/administer the nominations.

Members can nominate other members for awards only when there is an upcoming event ceremony that has nominations open. They can vote for those nominated only when there is an upcoming event ceremony that has voting open (according to the dates entered). Members only get the Awards page links on their left nav when they've attended 2+ events and it only appears when there is an upcoming awards ceremony with nominations open. Members can submit a "Photo Nomination", and "View Nominations" under the Member area on the navigation. Once nominations have closed and voting has opened, members will see an "Award Voting" link in the Member area where they can submit their votes (the "Photo Nomination" and "View Nominations" links disappear when nominations close).

Categories
Click on "Award Admin" under the volunteer nav to find the functionality to add/edit award categories. Note that categories appear throughout the web site in the order defined by the "Sort Order" field. If you wish to exclude a category from appearing (ie. for new nominations), set its "Sort Order" to 99.

Ceremonies
Before members see any award screen functionality, there must be at least one upcoming ceremony defined. In order for members to submit nominations, the nominations for an upcoming ceremony must be open (ie. within the Nomination Open and Close dates entered). In order for members to submit votes for nominations, the voting for an upcoming ceremony must be open (ie. within the Vote Open and Close dates entered). To set up an award ceremony, click "Award Admin" under the volunteer nav. Click "Add New Ceremony" and enter the relevant information. If the award ceremony is set up as an event, you can enter the URL of the event under "Ceremony URL", otherwise, leave it blank. Note that your nominations should close around the same time as your voting opens, and your voting should close far enough before the ceremony date to give you time to determine winners and prepare for the ceremony.

Nomination Approvals
When a member nominates someone for an award, the nomination does not go directly to the web site. Instead, it must be reviewed and approved by the AC Award Administrator. The Award Administrator also has the option to enter an Image URL for the nomination which will appear to members in the voting lists. When a nomination is submitted, an e-mail is sent to awards@.com (note that you must have this e-mail forwarder/address set up in order for this functionality to work properly). To review nominations, click "Award Nominations" under the volunteer nav. Review the nomination, and put in the appropriate image link URL for the image to appear on the Nominations page.

Review Votes
Click the "Award Votes" link under the volunteer nav to see all votes for the upcoming award ceremony.

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