Andwa Consulting's Online Event Calendar User Guide |
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General Info Introduction Web Site Features and Quirks Overnight/Automatic Processing Event Coordination Setting up New Events Modifying Existing Event Cancelling An Event Managing Upcoming Events Completing Your Event Officer/Admin Features Treasurer Waiver Management Member Notations Membership Renewals Volunteer Admin Send Newsletter Upload PDF Newsletter Member Postings Partners/Sponsors/Banner Ads Webmaster Slide Show Award Management Manage Wait Lists Manage Member Accounts |
WebmasterUse this information to perform Webmaster duties.E-Mail Addresses The web site assumes that several standard e-mail addresses exist for your organization. These e-mail addresses are set up on your web hosting service and can be set up as POP addresses or FORWARDERS. Some of them must be in a specific format (for example, treasurer) and some of them can be redefined (for example, the default "Volunteer Coordinator" e-mail address is "boss" but that can be renamed to something else using Web Site Options). See the Web Site Options Technical Guide for complete information about the required e-mail addresses and their configuration options. Administering E-Mail Addresses E-mail addresses are administered via the "Control Panel" (linked on the left nav) Log-in with the club's ID and Password. Don't know what that is? Get it from the webmaster or President. That information will only be provided to someone who requires access to it. Click "Email Management" Add or change e-mail addresses/forwarders as required. Be careful not to delete any of the "required" addresses listed above. Announcements The web site has four levels of announcements that you can post which will appear above the calendar on the homepage:
Lookup Tables Many of the web site data options are kept in Lookup Tables which you can update. Click on "Lookup Tables" to see the tables that you have control over and to add/update/delete records in those lookup tables. Note that you can only delete a value from a lookup table if it does not have any other related records in the database. For example, you can only delete an "Event Type" if there are no events in the database which have that "Event Type". In that case you can only update the existing record, you cannot delete it. Special Notes: As much as possible we have tried not to build meaning into the codes but in some cases there are certain codes that are required. Please be sure that: 1) Your Difficulty Ratings increase in multiples of 10 (they are used to indicate a "D"-rating on the calendar, but the zero is lopped off and they won't display properly if they aren't a multiple of 10) 2) Your Difficulty Rating where people will receive a warning when they register if they haven't attended 3+ events at that level or higher is 40. This is built right into the web site, so 40 should be the rating where you want people to receive a warning. 3) Under "Travel Options", the code 60 MUST be "Meet At Event" as there is a lot of logic set up which assumes that (for example, if a coordinator says meet at event is not allowed, the option 60 will be excluded from the choices when people register). Options The web site shares the main code base with several other clubs. Each club requires slightly different information and options, for example, what is the name of the club president which is displayed on several web pages throughout the site? What is the username of the person who should have access to the Treasurer features on the web site? What colour is the left-nav bar? Does the club use waivers or not? Which other clubs should the left nav provide links to? All of these options are controlled through the "Web Site Options" link under "Webmaster" on the left nav. Use the "Web Site Options" pages to modify the web site options. Be VERY CAREFUL when doing so because they do affect proper web site functioning. Club Executive and Administrator Options: The options that change most often are the names of the individuals who hold executive or administrative positions within the club. We keep these options in this table - the name of the person is displayed in certain web pages (for example, the "How You Can Help" page). It is possible to include multiple individuals in a single role. To do so, simply put all their names in the "Name" field, separated with commas. For example: Name: Steph/Karen Roles:
There are three Options which have to do with providing a suggested carpool amount for events that have carpool: - PerKmTotal - PerKmGasDiv - PerKmMaint The first one, PerKmTotal, is actually involved in calculating the suggested carpool amount. The carpool amount is derived based on the total number of kms/miles entered by the coordinator multiplied by the value in PerKmTotal. For example, if an event has a round trip kms of 200, and the PerKmTotal is 0.18 (18 cents per km), the suggested carpool amount shown on the Event Details page will be $36.00 (200km times 0.18). The other two are optional and can be used in the CarpoolDesc function in sitevarsandconstants.inc (one of the verbiage functions) to provide a description for how the amount is calculated *IF* the organization wishes to provide more detail. For example, if the carpool amount is based on a certain amount for gas plus a certain amount for maintenance. The two "descriptive" options aren't used in the actual calculation - only the total amount is, but if the two descriptive options are meant to total to the total amount, then you must make sure the two numbers add up to properly sum to the total amount. For example, if the maintenance amount is $0.08 and the gas amount is $0.09, then the total should be $0.17. HOWEVER, the two descriptive options can be used differently by the organization if they choose... just update the CarpoolDesc function to properly explain what they are. Static Content The web site is dynamic database-driven code in places, and static content in others. Some of the static content pages are organization-specific and the Webmaster of each club may edit those pages at their discretion. The pages which may be modified by the club Webmaster without permission/input from the Web Site Owner (see below), are:
Verbiage Much of the web site verbiage is customizable to the organization's requirements and policies. To view what verbiage can be modified, and what yours currently reads, look for the "Site Verbiage" link under "Webmaster" on your navigation. All verbiage is kept in a file on your web server under the "includes" folder in a sub-folder called "sitecontent". The file is called sitevarsandconstants.inc. You may download, modify and re-upload this file to make changes to your verbiage, but be careful as making a mistake in this file can cause your site to malfunction - always take a safe backup copy before over writing the last working version. If your site uses an online event waiver, you will also see a file called onlineeventwaiver.inc in this folder. You may make changes to your online event waiver in this file. Web Site Owner The database and code of this web site are owned by Rhonda Scheurer. If you have any questions about any of it, please contact her at rhonda.scheurer@gmail.com. Note that Rhonda is responsible for all code changes. She retains ownership of, and ultimate control over, the code of this web site. At no time will ownership of this code be transferred to another party and any re-use or distribution of this code will be considered a copyright violation. |
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Web Site design and development by Andwa Consulting. Copyright © 2008 - Andwa Consulting |
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